HR/Compliance Secretary

Scope/Impact

This position is responsible for providing administrative and clerical support to the Human Resources/Compliance Assistant and Chief Compliance and Human Resources Officer.

Job Functions

1. Receives, greets, helps, and processes applicants in a courteous, professional, and friendly manner.
2. Maintains the Job Posting Log of all open positions and posts open jobs within the organization.

• Schedules new hires for new employee processing with HR, Employee Health and WorkSteps.

1. Processes new employee pre-employment paperwork and ensures all required forms are completed.
   1. Request references and check for accuracy
   2. Run background check
   3. Run OIG checks
   4. Run DADS checks
   5. Run driver’s license checks as needed
   6. Run online license / certification PSV (primary source verification) checks as needed
   7. Take picture for badge
   8. Send IT request for access badge
2. Enter licenses and certifications in ADP.
3. Set up and maintain all employee files. Ensure all required information is recorded in files.

• Keep filing current.
• Perform data entry to record and maintain current employee information into payroll system.

1. Adhere to all policies and procedures.
2. Communicate appropriately, respectfully, and clearly to all managers, co-workers, physicians, and patients.
3. Manage Orientation
   1. Print handouts for each month – with reminder of Benefits enrollment
   2. Email reminders to presenters
   3. Send list and reminder to managers and new hires
   4. Send reminder to Dietary

• Enter new information into Healthnet.edu.
• Assist HR/Compliance Assistant with incident reporting as needed.
• Perform any other duties as required or assigned by supervisor.

“The essential job functions as stated are intended to describe the general nature and level of work being performed by individuals assigned to this job. The stated job functions are not intended to be construed as an exhaustive list of all job responsibilities, duties and skills required of personnel so classified.”

May perform other duties as assigned or requested

License(s) / Certification(s) / Registration(s)

None

Education Required

Preferred: Two (2) years of college course work.

Amount and Type of Experience

Preferred: Minimum of two (2) years’ experience in an administrative office environment, or equivalent combination of education and experience.

IN LIEU OF EDUCATION

Amount and Type of Experience

Minimum 2 years college or relevant experience; Minimum of two years’ experience in an administrative office environment, or equivalent combination of education and experience.

Benefits include:

• PTO
• 401 Match
• Life Insurance
• Medical
• Dental
• Vision